Notice is hereby given that the Annual General Meeting for the N Gauge Society Limited is to be held on Monday 23rd June 2025 at 1930 hrs (BST)
The meeting will be held online via the “Zoom” facility, to allow as many members as possible to attend, including those overseas.
The final format of the meeting is expected to be as last year’s meeting – there will be initial presentations by the Chairman and Treasurer, followed by an opportunity to ask questions of them. This will then be followed by debate on any motions submitted and then finally a general question and answer session. An agenda for the AGM will be published in due course, forwarded to all those who request to “attend” the meeting. It will also be posted on the NGS website.
Procedure to “attend” the meeting via the Zoom meeting link
Any members wishing to participate in the AGM via Zoom should do so by sending an e-mail request to:
general-secretary@ngaugesociety.com
- Your email should have the subject heading: “AGM Attendance Request”
- The message itself requires only your name (in full) and NGS Membership number.
- You should send this email no later than Friday 13th June 2025.
The General Secretary will reply to this message by Monday 16th June 2025 with a message consisting of a link to the Web page for the meeting, as well as a “passcode” which will need to be entered in order to access the meeting.
There will also be a brief guide on how to “Raise Hand” during the meeting in order to address the meeting.
Please note that any applications received after 13th June cannot be processed – this is because the Society’s “Zoom” licence needs to be upgraded for that month only to cater for the increased number of participants.
During the Annual General Meeting. At commencement of the meeting, all participants except the Chairman and Treasurer will be “muted” and only unmuted once the meeting goes to “general discussion”.
Questions regarding this procedure should (naturally) be submitted to me and I will do my level best to answer them !
Procedure to submit motions for discussion at the AGM
Any members wishing to submit motions for discussion at the AGM should do so by sending an email to general-secretary@ngaugesociety.com
This message should contain, as a subject heading, the words “AGM Motion Submit” and should be sent no later than Friday 23rd May 2025.
The message itself requires:
- Full name
- Membership number
- A brief heading for the motion – for inclusion on the meeting agenda
- Details of the motion for discussion
The General Secretary will reply to this message by Monday 26th May 2025 with a message to acknowledge receipt of the submission. The motions will be submitted to Committee during their scheduled monthly meeting on Tuesday 27th May to decide the order of debate.
NOTE – Please do NOT put attendance requests and motion submissions on the same message.
To summarise, the applicable dates are as follows :-
- Friday 23rd May 2025 Deadline for submission of AGM Motions
- Monday 26th May 2025 Acknowledgement of receipt for Motions sent out
- Tuesday 27th May 2025 Motions submitted to Committee
- Friday 13th June 2025 Deadline for Attendance Requests
- Monday 16th June 2025 AGM Meeting Link, Passcode and agenda sent out by the General Secretary to all those members who have requested to attend.
- Monday 23rd June 2025 AGM commences at 1930 hrs BST , at which time all those participating will be “admitted” to the Zoom meeting.
Best regards – stay safe and happy modelling
Arthur Frost
General Secretary